Feature Spotlight – Policy and Procedure Management

Policy and Procedure Management in The Guard

This video provides an overview of how The Guard centralizes and simplifies the management of organizational policies and procedures.

Whether you are starting from scratch or need to streamline existing manual processes, The Guard aims to consolidate policy tracking, maintenance, and employee acknowledgment into one unified system.

Key Features Covered:

Policy Library
Access to a full library of policy templates and pre-built policy manuals that satisfy specific regulatory requirements (e.g., HIPAA Security, HIPAA Privacy, HR requirements). These are automatically updated when regulations change.

Customization and History:
Easily upload your own policies or edit existing templates directly within the interface. The system maintains a complete audit log of all reviews, updates, and changes.

Automated Review Scheduling:
Schedule policies for recurring review (e.g., annually). The assigned policy owner automatically receives email notifications when a review is due, simplifying long-term accountability.

Employee Attestation:
Distribute finalized policies to employees for required acknowledgment (attestation). The system tracks and reports on who has or has not completed attestation, allowing you to send targeted reminders.

This functionality ensures your policies are always current, employees are informed, and your organization is prepared for potential audits.