--- title: Policies - How to Assign a Policy for Attestation description: Learn how to assign adopted policies for employee attestation in The Guard, set enrollment criteria and deadlines, monitor progress, and manage updates to active policies. --- [Skip to content](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247504-policies-how-to-assign-for-attestation#main-content) English - United States Show submenu for translations [Submit a Ticket](https://knowledge.compliancygroup.com/home/kb-tickets/new?hsLang=en-us) [Go To Customer Portal](https://help.compliancygroup.com/home?hsLang=en-us) ![Compliancy Group](https://knowledge.compliancygroup.com/hs-fs/hubfs/Compliancy%20Group%20Logo%20Full%20RBG-sized.png?width=300&height=54&name=Compliancy%20Group%20Logo%20Full%20RBG-sized.png) Open main navigation Close main navigation - English - United States Show submenu for translations - [Submit a Ticket](https://knowledge.compliancygroup.com/home/kb-tickets/new) - [Go To Customer Portal](https://help.compliancygroup.com/home) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://knowledge.compliancygroup.com/home?hsLang=en-us) 2. [Workforce](https://knowledge.compliancygroup.com/home/workforce?hsLang=en-us) 3. [Policies](https://knowledge.compliancygroup.com/home/workforce?hsLang=en-us#policies) # Policies - How to Assign a Policy for Attestation   **Assigning a Policy for Attestation**   Once a document has been Adopted, it can then be set up for Attestation. For steps on how to **Adopt** Policies and/or Procedures, please see the following article: [Policies - Activating a Policy](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247501-policies-activating-a-policy?hsLang=en-us) --- **TABLE OF CONTENTS** - [Assigning a Policy for Attestation](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247504-policies-how-to-assign-for-attestation#Assigning-policy) - [Monitoring Attestation Progress](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247504-policies-how-to-assign-for-attestation#Monitoring-Attestation) - [Editing Activated Policies](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247504-policies-how-to-assign-for-attestation#Editing-Activated) - [Related Knowledge Base Articles](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247504-policies-how-to-assign-for-attestation#Related-Knowledge-Base) --- **Assigning a Policy for Attestation** Review and complete the following steps to assign an Adopted Policy and/or Procedure document for Attestation. Related Articles located at the bottom of this article for additional resources.  1. Navigate to **Polices \> Active** 2. Select the **Policy Name** to open it **-OR-** Select the **Ellipses Button,** then select **Open**![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/dVzCf9sCq2le7ZgRztmeRdCJTdDcnDonag-1.png) 3. While viewing the Policy, locate the *Employee Attestation* section on the left-hand side of the page, at the upper left side of the page; Select **Enable Attestations**: ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/y4Zyg07r_aW-1hBTSNStsfxtJe1SZSy1SA-1.png)   1. Select the **Enrollment Criteria** that best suits the Organization's needs: ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/09W26QpbvSnZy2PsWuu98s9-RkBozWAtzg-1.png) - There are several options available for **Enrollment Criteria**: - **"All Employees**" - Assigns to All Active Employees - **Locations** - Assigns to all Employees assigned to the specified location - **Groups** - Assigns to all Employees assigned to the specified Group - **Individual Selection** - Employees may be selected *individually*, as needed - Organizations may also combine Enrollment Criteria in different ways: - For example, Attestation can be assigned to a specific **Location** AND **Group** - *in the event that the Group being assigned is not unique to the specific Location*; Attestation can be assigned to a specific **Location** AND **Group** AND **Individuals** can be assigned as needed - **ALL EMPLOYEES** supersedes ALL other Enrollment Criteria. Attempting to select other Enrollment Criteria when All Employees has been selected will result in the following notification within The Guard: ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/6mIbrNUWx8EYy0_Htlwa78Riy3WZQLCkeQ-1.png) **IMPORTANT - Do NOT select SAVE yet after selecting Enrollment Criteria, as this will immediately launch the Training with default set parameters; so be sure to double-check the SETTINGS tab before moving forward** 2. After selecting the needed Enrollment Criteria, select the **Settings** tab at the top and make changes to the different Settings: ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/fint7ZY0ml33wTWSVmUD3RjaBJqF-IuR3g-1.png) - **Start Date**: Specify *when* notifications will be sent and tasks made available for Employee Attestation - Specifying the same date will launch the Policy Attestation Task *immediately;* Specifying a date in the *Future* will launch on the specified date. - **Attestation Duration**: *Completion Period OR Due Date* - ***Completion Period*** - The **Completion Period** starts when an assignee is added to the attestation. The end date is relative to when each assignee is added to the attestation. - For example, if Attestation is launched on **8/1/2024**, with a Completion Period of *30-days*, an Employee will see a "due date" of **8/31/2024**. When a new Employee is assigned to the Attestation, they will have a "due date" set relative to *when they were assigned* to the Attestation: New Employee Created on 9/1/2024, assigned to this Attestation, will have a "due date" of **10/1/2024** (30-days after they were assigned to it) - **REPEAT SETTING:** When Completion Period is being used, an Attestation can be "repeated" on a Quarterly, Semi-Annually, Annually, or Bi-Annually basis. **This is only available when using "Completion Period" duration.** - ***Due Date*** - Setting a **Due Date** will *automatically* close the attestation for all assignees on that date. - This is a FIRM Due Date - meaning if any Employees have not completed the Attestation by the Due Date, the Task will be closed and they will not be able to move forward - **GRACE PERIOD SETTING**: When Due Date is being used, an Attestation can be assigned a *Grace Period* of *14-days, 30-days, or 60-days*. This allows assigned Employees extra time to complete the Attestation before it closes for good. - **Auto Enrollment** - Policy Attestations that are using **Location, Groups, or All Employees** Enrollment Criteria can enable "Auto Enrollment." This allows The Guard to automatically enroll newly created Employees that match the criteria. Ensure that this box is checked if it is intended to auto-enroll employees. This setting can be **disabled** at any time. - **End Attestation** - Admins/Officers may "end attestation" for a Policy at *any* time after it has been launched. 3. After saving the Attestation Settings above, the *Employee Attestation* area will change and reflect the following:   ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/Tz4Uscw7XB-f9TtXX1YWewO7SHnmzuiZjw-1.png) --- **Monitoring Attestation Progress** Once the Policy has Attestation set up, an Officer/Admin can view the Attestation Progress for that Policy in a few ways:     ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/CsZvv-3MXzFr7ThRcUutONZdblO3vliehA-1.png) *See **#1** below.*   ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/Cf8DNviQ7HwRmg4A5VUZBG-b_U8LDUo-vg-1.png) 1. Described above, once the steps to assign Attestation for a Policy have been completed, the *Employee Attestations* section within the Policy will update and provide an option for **View Employee Progress**, which displays the same window as **#4**:![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/gopKGa8IX1Lkadccqc73HB7w8isYNOtR2A-1.png) - From the Attestation Detail window, an Officer/Admin can ***Send Reminders to Unattested Users**,* "***Complete as Proxy**",* and ***Export*** a quick CSV report of Attestations 2. The **Active Attestation Progress** Graph will display the total number of Completed and Outstanding Attestations 3. If a Policy has been set up for Attestation, then general/basic metrics will be displayed via the progress bar beneath the **Name** of the document. If a Policy has *not* been set up, then "*No attestation configured"* will be displayed. 4. Select the **Ellipses Button,** then select **View Attestation**, which will display the Attestation Settings Window described in the steps below.   Selecting **Export** in the top-right, next to "*Add New*" will offer  options to export a Policy & Document Summary in **PDF / CSV** format. This reports only displays the Document Data and will include *basic* metrics for those Policies that have been assigned for Attestation.    For an **Attestation Report**, please perform the steps outlined in **#1** above - this will export a CSV report with Attestation Details in terms of *who* has been assigned and their active status. --- **Editing Activated Policies** After a Policy/Procedure has been Activated and set up for Attestation, it ***can*** be edited/changed. To edit an existing Policy/Procedure: 1. Navigate to **Policies \> Active** 2. Select the Activated Policy/Procedure that needs to be Edited - This will open the policy review page 3. **Double-Click** anywhere on the Policy/Procedure to open the Editor 4. Make any necessary adjustments and then **Save Changes** \*\* 5. **\*\* IF a Policy/Procedure has already been set up for *Attestation*** - Changes can be made to the document, then **Save Changes** can be selected. Upon saving the changes, a prompt will appear and provide 2 options regarding re-attestation for Employees assigned to the Policy: 1. **Yes, ask employees to re-attest this policy** - *Edits to this policy include one or more major changes such as added or changed responsibilities.* 2. **No, don't ask employees to re-attest this policy** - *Only minor edits have been made, such as fixing typos*. ![](https://knowledge.compliancygroup.com/hubfs/Knowledge%20Base%20Import/423nH0IEi4THK5_-EJu3kTv-USNd4-twYg.png) Selecting **Yes** here will notify all assigned Employees that they need to re-attest the updated Policy/Procedure.   --- Related Knowledge Base Articles - [Policies - Activating a Policy](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247501-policies-activating-a-policy?hsLang=en-us) - [How To Attest to Policies & Procedures](https://knowledge.compliancygroup.com/home/support/solutions/articles/48001247503-how-to-attest-to-policies?hsLang=en-us) - [Policies Overview](https://knowledge.compliancygroup.com/home/a/solutions/articles/48001246903?hsLang=en-us)     - 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